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Texas A&M University

Procurement Sevices

Division of Finance and Administration

Frequently Asked Questions Regarding Print Acquisition

Do all print services, or products that have printing as a component of the process, have to be routed to Procurement Services for competitive bid?

No! Due to administrative changes, departments may now purchase printing and copying services under their delegated purchasing authority.

Do I still have to follow the University Brand Guide?

Yes! Individual departments are responsible for monitoring their print and copy services to ensure Texas A&M University marks, logos or other branding is compliant with the University Brand Guide, available at https://brandguide.tamu.edu/index.html. For questions regarding the brand guide, contact Marketing and Communications, brandguide@tamu.edu.

Can I still use AggieBuy?

Yes! Official stationery items, such as business cards, letterhead and envelopes will continue to be available for purchase through the AggieBuy punchout catalog.

How much can I spend?

Texas A&M University authorizes departments to make purchases of goods and services not to exceed $10,000.00, including freight and/or postage.

  • Departments MUST enter a purchase requisition for ALL orders anticipated to be in excess of $10,000.00.
  • Departments may not divide purchases into smaller quantities to circumvent the procurement process.
Can I choose vendors?

For purchases not in excess of $10,000.00, departments may select and work with the vendor of their choice. For convenience, Procurement Services maintains a list of vetted suppliers — see Supplier Directory.

  • Departments are highly encouraged to purchase from Historically Underutilized Business (HUB) vendors. HUB vendors are clearly identified in the Supplier Directory.

For purchases in excess of $10,000.00, Procurement Services encourages departments to suggest vendors for addition to the list of possible bidders.

How long does the bid process take?

For jobs under $25,000.00, bids generally take 1-2 weeks. For jobs in excess of $25,000.00, it can be 3-4 weeks or longer depending on complexity.